No. of Positions 1 Deadline 06/Aug/2019

Job Description

1. Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to employment, training and development, compensation, labor relations, and employee relations; 2. Develop, update and make sure that all policies and procedures on Human Resource Management are in place and implemented; 3. Overall talent management strategy including workforce planning; recruiting; hiring; training and development; performance planning, management, and improvement; and succession planning; 4. Oversee employment law compliance to regulatory concerns; 5. Serve as a link between management and employees by handling problem solving; 6. Advise managers on organizational policy matters such as equal employment opportunity; 7. Amending and revising programs as necessary, in order to adapt to changes occurring in the work environment; 8. Working in a team to produce programs that are satisfactory to all relevant parties in an organization, such as line managers, and senior managers; 9. Manage all departmental performance issues; 10. To provide training and guidance to departmental staff, senior managers, members on HR regulations; 11. Manage recruitment and selection of employees and verify staff vacancies; 12. Plan and conduct new employee orientation and induction processes and ensure job descriptions, performance agreements are issued for all new staff; 13. Identify training and development needs within an organization through job analysis, appraisal schemes and regular consultation with departmental managers and human resources departments; 14. Design and expanding training and development programs based on both the organization’s and the individual’s needs; 15. Consider the costs of planned programs and keeping within budgets as assessing the return on investment of any training or development programs is becoming increasingly important; 16. Monitoring and reviewing the progress of trainees through questionnaires and discussions with managers; 17. Manage development and implementation of monitoring systems for departmental performance indicators and standards; 18. Organize and manage the process of periodic and annual staff appraisals; 19. Administer Performance management systems and benefits; 20. Interpret and advising on employment legislation; 21. Develop and implement policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence and interpreting and advising on employment legislation; 22. Dealing with grievances and implementing disciplinary procedures; 23. Monitor staff attendance activities; 24. Provide information and assistance to staffs, supervisors on human resource and work related issues; 25. Investigate and report on industrial accidents for insurance carriers; 26. Analyze information and evaluate results to choose the best solution and solve problem; 27. Administer and coordinate the process of contract renewals, prepare letters, coordinate with departments, and get approvals; 28. Leave management; 29. Update staffs list; 30. Management of new staff in social health or other insurance; 31. Interpret and advising on employment legislation; 32. Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures; 33. Maintains historical human resource records by designing a filing and retrieval system, keeping past and current records; 34. Maintain records and compile statistical reports concerning personnel
– related data such as hires, transfers, performance appraisals, contracts and absenteeism rates; 35. Entering, transcribing, recording, storing, or maintaining information in written or electronic form; 36. Performing day
– to
– day administrative tasks such as maintaining information files and processing paperwork; 37. Prepare and monitor staff budget; 38. Arrange payment for all invoices of Human Resource Development as per existing required procedures; 39. Make monthly reconciliation report on total compensations to clarify the difference; 40. Execute monthly payroll for employees timely; 41. Complete social and health insurance, or other insurance benefits for employees every month upon case
– by
– case basis; 42. Update staffs list & payroll of all staffs to Insurance Broker; 43. Complete monthly personal income tax declaration for employees, and report to Finance Department; 44. Follow up and record the new hires’ compensation structure; 45. File all administrative mails related to remunerations; 46. Submit monthly, quarterly and annually report to the supervisor; 47. Perform other related duties as required.

Job Profile

A0 in Human Resources Management ,Management, Public Administration, Administrative Sciences Key Technical Skills & Knowledge required:
– Deep knowledge of Rwandan public service and labor laws;
– Knowledge in Conflict Management;
– knowledge of the regulations applying to payroll procedures;
– Knowledge of human resource concepts, practices, policies, and Procedures;
– Problem Solving Skills;
– Computer Skills;
– Judgment & Decision Making Skills;
– Time management Skills;
– Interview Skills;
– High analytical Skills;
– Teamworking Skills;
– Fluency in Kinyarwanda, English and/ or French; knowledge of all is an advantage


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